General Institutional Information
Subject Area
Privacy of Student Records −Family Educational Rights and Privacy Act (FERPA)
Requirement Applies to
Institutions Receiving Funds from Any Dept of Education Program (including student financial aid)
Requirement
- HEA Sec. 485(a)(1) (20 U.S.C. 1092(a)), 20 U.S.C. 1232g. Not changed by HEOA.
- 34 CFR 668.41(c), 34 CFR Part 99
Each institution must annually provide a notice to all enrolled students about
- the right to review their education records, to request amendment of records, to consent to disclosures of personally identifiable information, and to file complaints with the Department of Education.
- procedures for reviewing education records and requesting amendment of the records.
- if applicable, information about the institution's policy regarding disclosures to school officials with a legitimate educational interest in the education records.
In order to disclose directory information without prior consent, an institution must provide to students a notice of directory information that includes
- the types of information the institution has designated as directory information
- the student's right to refuse to allow any or all such information about the student to be designated as directory information, and the time period the student has for notifying the institution in writing.
How Disclosed
Any means reasonably likely to inform students of their rights
Links:
Subject Area
Facilities and Services Available to Students with Disabilities
Requirement Applies to
All Institutions Participating in Title IV, HEA Student Financial Aid Programs
Requirement
- HEA Sec. 485(a)(1) (20 U.S.C. 1092(a)), 20 U.S.C. 1232g. Not changed by HEOA.HEA Sec. 485(a)(1)-(2) (20 U.S.C. 1092(a)(1)-(2)). Not changed by HEOA.
- 34 CFR 668.41(a)-(d), 34 CFR 668.43
- October 29, 2009 FR notice (revised 34 CFR 668.43, added 34 CFR 668.231)
Each institution must make available to prospective and enrolled students information about facilities and services available to students with disabilities, including students with intellectual disabilities (as defined in 34 CFR 668.231).
(See also the following section: Consumer Information on College Navigator Website)
How Disclosed
Made available through appropriate publications, mailings, or electronic media
Subject Area
Student Body Diversity
Requirement Applies to
All Institutions Participating in Title IV, HEA Student Financial Aid Programs
Requirement
- HEOA Sec. 488(a)(1)(E) amended HEA Sec. 485(a)(1) (20 U.S.C. 1092(a)(1)): added HEA Sec. 485(a)(1)(Q)
- HEOA amendment effective August 14, 2008
Institutions must make available to current and prospective students information about student body diversity, including the percentage of enrolled, full-time students in the following categories:
- Male
- Female
- Self-identified members of a major racial or ethnic group
- Federal Pell Grant recipients
Note: The race/ethnicity and the gender data are collected in the IPEDS Fall Enrollment Survey. Information about Pell Grant recipients is collected for the prior year in the IPEDS Student Financial Aid Survey.
How Disclosed
Made available through appropriate publications, mailings, or electronic media
Links:
Subject Area
Price of Attendance
Requirement Applies to
All Institutions Participating in Title IV, HEA Student Financial Aid Programs
Requirement
- HEA Sec. 485(a)(1)-(2) (20 U.S.C. 1092(a)(1)-(2)). Not changed by HEOA.
- 34 CFR 668.41(a)-(d), 34 CFR 668.43
Each institution must make available to prospective and enrolled students information about the price of attendance, including tuition and fees, books and supplies, room and board, transportation costs, and any additional costs for a program in which the student is enrolled or expresses an interest.
How Disclosed
Made available through appropriate publications, mailings, or electronic media
Links:
Subject Area
Net Price Calculator
Requirement Applies to
All Institutions Participating in Title IV, HEA Student Financial Aid Programs
Requirement
- HEOA Sec. 111 amended HEA Title I, Part C: added HEA Sec. 132(a), Sec. 132(h) (20 U.S.C. 1015a(a), 20 U.S.C. 1015a(h))
Institutions must make available on their websites by October 29, 2011 a net price calculator. The institution may use the template provided by the Department of Education or may develop a customized version that must include, at a minimum, the same elements as the Department's version.
How Disclosed
Made publicly available on the institution's website by October 29, 2011
Links:
Subject Area
Refund Policy, Requirements for Withdrawal and Return of Title IV Financial Aid
Requirement Applies to
All Institutions Participating in Title IV, HEA Student Financial Aid Programs
Requirement
- HEA Sec. 485(a)(1)-(2) (20 U.S.C. 1092(a)(1)-(2)). Not changed by HEOA.
- 34 CFR 668.41(a)-(d), 34 CFR 668.43
Each institution must make available to prospective and enrolled students information about
- The institution's refund policy
- Requirements and procedures for official withdrawal
- Requirements for return of Title IV, HEA grant or loan aid
How Disclosed
Made available through appropriate publications, mailings, or electronic media
Links:
Subject Area
- Textbook Information
- Information for Students
- Information for College Bookstores
Requirement Applies to
Institutions Receiving Any Federal Funds
Requirement
- HEOA Sec. 112 amended HEA Title I, Part C: added HEA Sec. 133 (20 U.S.C. 1015b)
HEOA amendment effective July 1, 2010
To the maximum extent practicable, and in a manner of the institution's choosing, each institution must disclose on the institution's Internet course schedule used for preregistration and registration purposes, the International Standard Book Number (ISBN) and retail price information of required and recommended textbooks and supplemental materials for each course listed.
If the ISBN is not available, the institution must include in the Internet course schedule the author, title, publisher, and copyright date for the textbook or supplemental material.
If the institution determines that the disclosure of the information is not practicable for a textbook or supplemental material, the institution shall use the designation “To Be Determined.”
If applicable, the institution must include on the institution's written course schedule a notice that textbook information is available on the Internet course schedule and the Internet address for the schedule.
Note: The HEOA Conference Report states that the provisions of this section do not require institutions that do not offer Internet course schedules to create them, and that institutions may provide a link to another appropriate website rather than providing the information directly in the Internet course schedule. The link must be clearly and prominently located on the Internet course schedule.
Upon the request of a college bookstore operated by or affiliated with the institution, the institution must make available as soon as practicable the most accurate information available regarding
- the institution's course schedule for the subsequent academic period
- the information provided for students (see above) regarding required or recommended textbooks and supplemental materials for each course or class
- the number of students enrolled in each course or class
- the maximum student enrollment for each course or class.
How Disclosed
Internet Course Schedule
Notice in written course schedule (if applicable)
Information provided to bookstores upon request
Links:
Subject Area
Academic Program (Educational Programs, Instructional Facilities, and Faculty)
Requirement Applies to
All Institutions Participating in Title IV, HEA Student Financial Aid Programs
Requirement
- HEOA Sec. 488(a)(1)(A) amended HEA Sec. 485(a)(1)(G) (20 U.S.C. 1092(a)(1)(G)): added HEA Sec. 485(a)(1)(G)(iv). HEOA amendment effective August 14, 2008
- 34 CFR 668.41(a)-(d), 34 CFR 668.43
- October 29, 2009 FR notice (revised 34 CFR 668.43)
Each institution must make available to prospective and enrolled students information about the academic program of the institution, including
- current degree programs and other educational and training programs
- instructional, laboratory, and other physical plant facilities that relate to the academic program
- faculty and other instructional personnel
- any plans by the institution for improving the academic program [upon a determination by the institution that such a plan exists]
How Disclosed
Made available through appropriate publications, mailings, or electronic media
Links:
Subject Area
Transfer of Credit Policies and Articulation Agreements
Requirement Applies to
All Institutions Participating in Title IV, HEA Student Financial Aid Programs
Requirement
- HEOA Sec. 488(g) amended HEA Sec. 485 (20 U.S.C. 1092): added HEA Sec. 485(h)
- HEOA amendment effective August 14, 2008
- October 29, 2009 FR notice (revised 34 CFR 668.43)
Each institution must publicly disclose [and make available to prospective and enrolled students] a statement of the institution's transfer of credit policies that includes, at a minimum
- any established criteria the institution uses regarding the transfer of credit earned at another institution; and
- a list of institutions with which the institution has established an articulation agreement.
(See also Consumer Information on College Navigator Website for transfer of credit policy reporting requirement.)
How Disclosed
Publicly disclosed [and made available through appropriate publications, mailings, or electronic media to current and prospective students]
Links:
Subject Area
Institutional and Program Accreditation, Approval, or Licensure
Requirement Applies to
All Institutions Participating in Title IV, HEA Student Financial Aid Programs
Requirement
- HEA Sec. 485(a)(1)-(2) (20 U.S.C. 1092(a)(1)-(2)). Not changed by HEOA.
- 34 CFR 668.41(a)-(d), 34 CFR 668.43
Each institution must make available to prospective and enrolled students
- names of associations, agencies, or governmental bodies that accredit, approve, or license the institution and its programs; and
- procedures for obtaining or reviewing documents describing accreditation, approval, or licensing.
How Disclosed
Made available through appropriate publications, mailings, or electronic media
Links:
Subject Area
Copyright Infringement Policies and Sanctions (Including Computer Use and File Sharing)
Requirement Applies to
All Institutions Participating in Title IV, HEA Student Financial Aid Programs
Requirement
- HEOA Sec. 488(a)(1)(E) amended HEA Sec. 485(a)(1) (20 U.S.C. 1092(a)(1)): added HEA Sec. 485(a)(1)(P)
- HEOA amendment effective August 14, 2008
- October 29, 2009 FR notice (added 34 CFR 668.43(a)(10))
Institutions must annually make available to current and prospective students the institution's policies and sanctions related to copyright infringement, including
- a statement that explicitly informs students that unauthorized distribution of copyrighted material, including unauthorized peer-to-peer file sharing, may subject the students to civil and criminal liabilities
- a summary of the penalties for violation of federal copyright laws*; and
- the institution's policies with respect to unauthorized peer-to-peer file sharing, including disciplinary actions taken against students who engage in illegal downloading or unauthorized distribution of copyrighted materials using the institution's information technology system.
*The Department of Education will publish in the Federal Student Aid Handbook a summary of the civil and criminal penalties for violation of federal copyright laws.
How Disclosed
Made available through appropriate publications, mailings, or electronic media
Links:
Links:
Subject Area
Placement in Employment
Requirement Applies to
All Institutions Participating in Title IV, HEA Student Financial Aid Programs
Requirement
- HEOA Sec. 488(a)(1)(E) amended HEA Sec. 485(a)(1) (20 U.S.C. 1092(a)(1)): added HEA Sec. 485(a)(1)(R)
- HEOA amendment effective August 14, 2008
- October 29, 2009 FR notice (revised 34 CFR 668.41(d))
Institutions must make available to current and prospective students information regarding the placement in employment of, and types of employment obtained by, graduates of the institution's degree or certificate programs.
Institutions must identify the source of the placement information, and any timeframes and methodology associated with it.
Under this provision, institutions are not required to calculate placement rates, but an Institution must disclose any placement rates it calculates for [the institution] or any program.
How Disclosed
Made available through appropriate publications, mailings, or electronic media
Links: